Modify a Report in Word

Because much of the information about students is confidential, delete any information not needed by leaders or teachers with whom you are sharing reports. Only include information about students who are the responsibility of the person you are giving the report to.

Note: If you export a report in Word, the report appears as a table. Word includes the title of the report as the first row and the column headers as the second row. You will need to move the title into a header and delete that row so the column headers become the first row of the table. To move the title into a header, copy the title of the report. Then at the top of the Word file, click Insert, and then click Header.
Paste the title into the header, and then click Close Header and Footer.
Delete the first row, which has the title of the report. Right-click the column header row, and select Table Properties.
At the top of the Table Properties window, click the Row tab, and then click the check box Repeat as header row at the top of each page. Click OK. The column headers will now display at the top of each page.
To re-sort the list, click inside the table. At the top of the Word file, click Layout, and then click Sort.
This will open the Sort window, which allows you to sort by levels. For example, you could sort first by school or ward and then by age. If the table has headers, click Header row. This will sort the rows with data and not the header row. When you are done selecting options, click OK.
To delete columns or rows, click and drag to highlight the columns or rows you want to delete. Right-click, and select Delete Cells.
Indicate whether to Delete entire row or Delete entire column, and click OK.
When you are finished preparing your report, you can print it or export it as a PDF to email to someone.